How to Backup Gmail Emails to Outlook?

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Summary: Most importantly this blog explains easy methods to save & backup Gmail emails to Outlook. So let’s get started.

Meanwhile taking the backup of emails and other important data on a regular basis is a very good practice. Therefore, on the Internet, there is no guarantee of your data to get stolen or hacked. So that’s why backing up the data is like a security task to your important email items.

Above all in the last year, according to a report, many hackers attacked Gmail accounts using Google Docs and hacked important data of many users. Therefore it could be the main reason to move on Outlook from Gmail. In other words, the outlook has multiple security measures for users with easy to use GUI. In this blog, we will discuss how to backup Gmail emails to Outlook in detail. So follow to the end.

So to backup Gmail Emails to MS Outlook first, we have to set up Internet Message Access Protocol (IMAP).

Check Gmail on other email clients using IMAP

Firstly Set up Internet Message Access Protocol and change Simple Mail Transfer Protocol (SMTP) settings to read Gmail emails in other mail clients, like MS Outlook and Apple Mail. Meanwhile, after using the IMAP you are able to read your Gmail emails on multiple systems, and messages are synced in real-time.

Method to set up an IMAP

  • Open Gmail and in the top right corner click Settings.
  • Now, click the Forwarding and POP/IMAP tab.
  • In the IMAP access, choose Enable IMAP. Click Save Changes.

Method 2: Change SMTP & other Settings in your Email Account

Use the below information to update your client. For more help regarding the update, settings go for your email client’s Help Center.

Incoming Mail (IMAP) Server
Requires SSL: Yes
Port: 993

 Outgoing Mail (SMTP)
Needs SSL: Yes
Requires TLS: Yes (if available)
Authentication: Yes
Port for SSL: 465
TLS/STARTTLS port: 587

Full Name or Display NameName
Account Name, User name, or Email addressYour full email address
PasswordGmail password

Export Gmail to PST using MS Outlook

Further, follow the steps below to export Gmail to PST using MS Outlook:

  • Firstly open Outlook on your system and log in with your Google account.
  • Secondly, after the configuration, click on the File Menu and choose Open & Export.
Gmail conversion
  • Select the Import/Export option.
gmail to outlook pst
  • Now, choose Export to a file, and click on the Next.
save gmail file to outlook
  • Opt for Outlook Data File (.pst) and click on Next.
gmail backup
  • Choose the folder to export into PST file.
export gmail files
  • Provide the output path and click Finish.
save gmail in pst

As a result, this is a great method to convert Gmail emails to PST format but you can only convert the inbox of the Gmail account using this trick.


So in the above blog, I have mentioned some methods to save and backup Gmail emails to Outlook and if looking forward to expert solution try ShDataRescue Gmail backup Tool which is only for the Windows Operating System users. On the other hand, if you want the backup at any other OS read our other blog to the related topics.

Also read: How to Fix Corrupt Outlook PST files.

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